Protea Property Group


Please complete in full. Forms will be rejected if incomplete, if any assistance is required, please call us on:
+44 (0) 74 344 41080

How long have you stayed at your current address? Years/Months
If you have lived at your current address for less than 3 years, please provide previous address/s here
If you do not have an agent or landlord, please fill in N/A (Not Applicable)
If you do not have an agent or landlord, please fill in N/A (Not Applicable)
If you do not have an agent or landlord, please fill in N/A (Not Applicable)
Tell us about your primary source of income and select a financial referee
If Self-Employed, please send your average earnings for the last 3 years to
Please read the declaration. I hereby confirm that the information provided by me is to the best of my knowledge true. I consent to this information being verified by contacting the third parties detailed in this form. I understand that the results of the findings will be forwarded to the appointed Letting Agent and/or Landlord and may be accessed again should I default on my rental payment or apply for a new Tenancy Agreement in the future. I agree that this company or their approved agent may search the files of a Credit Reference Agency and IDS Ltd, the insurance industry's data collection agency, which will keep a record of that search. I confirm and agree that other information and checks that this company undertake as part of this process, such as employment/income and/or previous Landlord or personal checks may also be provided to Credit Reference Agencies. I understand that I may request the name and address of the Credit Reference Agency to whom I may then apply for a copy of the information provided. I also understand that in the event of my defaulting on the rental payment, that any such default may be recorded with the Credit Referencing Agency and IDS Ltd, who may supply the information to other credit companies or insurers in the quest for the responsible granting of tenancies, insurance and credit. I understand that this company utilises the service of the Credit Reference Agencies, and I consent to this company checking details held within those agencies for Tenant Vetting, Fraud Prevention, Identity and Anti-Money Laundering and also for the purpose of collections and recoveries where applicable. I understand that in the event of any default by me in respect of the covenants in my Tenancy Agreement with my Landlord, the information contained herein may be disclosed to this company in order to recover any monies due or to trace my whereabouts. I understand that the information provided by me may be transferred to a country outside of the EU for the purposes only of processing this referencing application, notwithstanding such transfer, this company will remain the Data Controller for the purposes of this application. The information provided in this form by me is information as described in Ground 17 of the Housing Act 1996 and I understand that if any information within this application is found to be untrue, it is grounds for termination of the tenancy. I also understand that any default in the payment of rent may affect any future application for tenancies, credit or insurance and that the assessment of this application presumes that at some time during the Tenancy Agreement, I may be granted or allowed some form of deferred payment. Your details may be used to keep you up to date on products and services related to your tenancy. At the start of every tenancy we collect a deposit of no more than 5 weeks rent. This is used in the event of breakage or damage caused. The deposit is intended for a potential claim in damages as stipulated in the Tenancy Agreement and in accordance with the terms and conditions of the Tenancy Deposit Scheme. We do NOT accept a tenant/s request to settle the last months rent using the deposit. If rent is withheld by the tenant/s for any reason, legal action will be taken and/or a report may be made to the credit agency for late or non-rental payments, which may affect your credit rating and/or future applications.
We may request for 1 weeks holding deposit, once received, the Agents can get your references underway as soon as possible. Please note that any offer to rent the Property to you is subject to contract, receipt of satisfactory references and is at our discretion. The Holding Deposit is not refundable if you: • provide false or misleading information; • fail a right to rent check; • withdraw from the property; or • fail to take all reasonable steps to enter into a tenancy agreement. The Holding Deposit is refundable if: • I/We withdraw from the proposed agreement. The Tenant Fees Ban 2019 stipulates that we must enter in to a tenancy agreement within 14 days of you paying the holding deposit. We can agree to extend this timeframe, and I may contact you in due course to that effect. Once everything has been completed satisfactorily, I may contact you to confirm that you’re happy for us to keep the holding deposit, which will be offset against the first month’s rent.
Please read the terms of service in privacy policy and terms and conditions

To avoid delays to the tenancy, please make sure that you have completed this form fully before submitting it. Don’t forget to advise your referees that they shall be contacted in relation to this application for tenancy.
Your Rights

As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:

– The right to be informed about Our collection and use of personal data

– The right of access to the personal data We hold about you
– The right to rectification if any personal data We hold about you is inaccurate or incomplete

(please contact us using the details under contact us at

– The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, but if you would like Us to delete it sooner, please contact Us using the details under Contacting Us)
– The right to restrict (i.e. prevent) the processing of your personal data
– The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation)
– The right to object to Us using your personal data for particular purposes
– Rights with respect to automated decision making and profiling. If you have any cause for complaint about our use of your personal data, please contact us using the details provided under contacting us and we will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal (and non-personal) data (please also see our use of Cookies and Our Cookie Policy on our website at

– Full Name
– Contact information such as email addresses and telephone numbers
– Demographic information such as post code, preferences, and interests

How Do We Use Your Data?

All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with our obligations and safeguard your rights under the Data Protection Act 1998 at all times.

Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:

– Providing and managing your access to Our Site
– Personalising and tailoring your experience on Our Site
– Replying to emails from you
– Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by following the unsubscribe link in these emails.
– Market research
– Analysing your use of Our Site (and gathering feedback) to enable Us to continually improve Our Site and your user experience

With your permission and/or where permitted by law, we may also use your data for marketing purposes which may include contacting you by email with information, news and offers on our services. We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that we fully protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

Third parties (including Twitter) whose content appears on Our Site may use third party Cookies. Please note that we do not control the activities of such third parties, nor the data they collect and use and advise you to check the privacy policies of any such third parties. You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.

We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods for 6 months unless renewed.

How and Where Do We Store Your Data?

We only keep your personal data for as long as we need to in order to use it, or for as long as we have your permission to keep it.

Your data will only be stored in the UK.

Do We Share Your Data?

We will not share any of your data with any third parties for any purposes.

In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, where we are complying with legal obligations, a court order, or a governmental authority.

What Happens If Our Business Changes Hands?

We may, from time to time, expand or reduce our business and this may involve the sale and/or the transfer of control of all or part of our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.

In the event that any of your data is to be transferred in such a manner, you will not be contacted in advance and informed of the changes. When contacted you will not, however, be given the choice to have your data deleted or withheld from the new owner or controller.

How Can You Control Your Data?

In addition to your rights under the GDPR, when you submit Personal data via Our Site, you may be given options to restrict our use of your data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from us which you may do by unsubscribing using the links provided in our emails and at the point of providing your details).

You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

Your Right to Withhold Information

You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.

You may restrict our use of Cookies. For more information, see Our Cookie Policy.

 How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by us (where such data is held). We will provide any and all information in response to your request free of charge. Please contact us for more details.